Annual Adult Club Tournament
2018 Adult Tournament Information, Rules and Regulations
- Tournament Schedule: The Annual Adult Club Tournament events will commence on June 1 and continue until Finals’ Weekend on Saturday, September 30. Awards will be presented at the AGM and BBQ on Saturday, October 13. To participate in the Club Tournament in any of the categories listed below players must be available to play their matches by the posted deadlines.
- Entry Deadline: Players entering Adult events must sign up before end of day on May 14 so that all event draws can be created and posted in the clubhouse and on-line for May 31.
- Find a Partner: New for 2018! We will be offering players who do not have a partner for doubles, but wish to play, to register and the Tournament Director will attempt to match up players. Please register as normal and select the “Find a Partner” option.
- Divisions and Format: Club tournament will consist of 10 divisions in the following categories and formats. A minimum of 4 entries in a category will be required or at the Tournament Manager’s discretion, a division of less than 4 players may be held.
- Men’s Singles (A and B levels) – Double Elimination
- Women’s Singles (A) – Mini Tournament in September (see 24 below)
- Women’s Singles (B) – Double Elimination
- Men’s Doubles (A and B levels) – Single Elimination
- Women’s Doubles (A and B levels) – Single Elimination
- Mixed Doubles (A and B levels) – Single Elimination
If a division has 6 or less participants registered, a round robin format will be played out over the course of the summer with the top two teams within the round robin playing off for the championship.
- “C” Level Mini-Tournaments: New for 2018! In 2018 we will be testing a new program. We will offer the opportunity to 2.0 to 2.5 level players to participate in 2-day mini-tournaments. The Mini-Tournaments will be held in June or July. Depending on enrollment, the expectation is to run, Men’s and Women’s Singles as well as Mixed Doubles divisions. A separate registration process will be held for these events.
- Eligibility: Members 16 and over as of January 1, 2018 may enter. Juniors who have previously won their Under 16 singles’ event, or the Junior Doubles event, may enter those Adult events, if they wish. Eligible Juniors who choose to enter Adult event(s) cannot also participate in the same category of event(s) at the Junior level.
- Previous Division Champions: Champions from the prior year’s B Division Tournament are not required to enter into the A Division in the current year. They may choose to if they wish.
- Match Timelines: The draw sheets for all events will be posted and maintained in the clubhouse and on the website. As players advance through each event, the draw sheets will identify the pairings of opponents for each match/round and the latest date by which each match must be completed. These match timelines have been developed to ensure every participant has the same opportunity to play their matches. Please respect your fellow participants and make every effort to play as soon as possible within the specified timeframe. If a weather delay occurs, all players are required to arrange to play as soon as possible.
The double elimination format requires a greater number of matches to complete the bracket. We strongly urge you to complete your matches as promptly as possible and within the required time.
- Arranging Matches: For all opening round matches the player whose name appears at the bottom of the pairing is responsible for contacting his or her opponent and scheduling a mutually convenient time to complete their match within the required match timeline. For subsequent matches the later of the advancing players to complete the pairing is responsible for promptly contacting his/her opponent to schedule their match within the required match timeline.
- Missed Match Timelines: Match Timelines are necessary to ensure the entire tournament is played prior to the end of the season while also respecting the many other uses of the courts throughout the season. Matches that are not completed within the Match Timeline are subject to a potential ‘coin toss’ to determine the winner. Prior to determining if a coin toss is necessary, the Tournament Director will seek information from the participants to determine what factors may have influenced the missed deadline. These factors may cause a situation whereby one participant is awarded the match. Please do not let it come to that.
- Match Scoring and Reporting: Winners must inform the Court Monitor in the clubhouse of the match results immediately upon completion of the match. If the clubhouse is closed, winners shall leave a message on the club’s answering machine (416.483.4546) on the day of the match and / or notify the Tournament Director. The Court Monitors will record the score on the Tournament Draw sheets posted in the clubhouse and on the web. The player is still responsible for contacting the clubhouse during operating hours or checking the draw sheets on the web to identify their opponent for the following round.
- Court Booking: The Tournament is but one of several demands placed on court time in the season. Tournament matches do not, as a general rule, supersede other Club events or regular members’ use of the courts. Club members are generally willing to respect a Tournament Match, however every Member is entitled to their use of the courts within the Club Regulations.
When booking a court for a tournament match, players should identify that it is for tournament play when booking the court. This ensures that the Tournament Director and the court monitors can easily see that all tournament events/rounds are proceeding smoothly and get involved to resolve scheduling difficulties that may jeopardize the successful progress of the tournament. Tournament matches are entitled to be booked for 2 hours.
Players are NOT permitted to book more than one time-slot for the same match (as insurance in the event of rain). If a match is affected by rain, and court time is unavailable to the players prior to the Match Timeline, contact the Tournament Director to assist in rescheduling the match.
Players will NOT be permitted to exceed normal court booking limitations simply because they are registered for too many events within a 7-day cycle. Please manage your time accordingly. If you experience difficulty in arranging a match prior to the Match Timeline, contact the Tournament Director to assist in rescheduling the match. The Court Monitors are not to be put in a position of having to circumvent court booking rules by tournament participants.
- Match Pace of Play: Players should arrive for their matches 10 minutes prior to the start of their court booking and check-in at the clubhouse. Warm-up time is a maximum of 10 minutes. Players who are more than 10 minutes late for a scheduled match will automatically forfeit the match and the opponent(s) that was on time will proceed to the next round.
- Court Time Limitations: Courts can be booked for a maximum of 2 hours for each match. Other than for Semi-Final and Final matches, should a match not be finished by the end of the 2 hour court time, the game that is in play will be completed and the player who is ahead at the end of the 2 hours will be declared the winner. Semi-Final and Final Matches will be played out to completion. If a Semi or Finals match extends beyond 2 hours, the players registered for the court after the match will be held off by the Court Monitors and other arrangements made for those players.
- Match Format: All regular tournament matches will be Pro 10 format with the first player to win 10 games advancing. There will be a 7-point tiebreaker at 9-9 games. Only Semi-Final and Final matched will be best 2 out of 3 Sets, 7-point tiebreaker at 6-6.
- Deuces: Deuces will be played out in full for all matches. Players may choose to agree prior to the match to play a ‘single deuce’ format, however that decision must be made prior to the match starting and be unanimous. If one player wishes to play deuces out, then they will be. Keep in mind that the 2 hour time limit will be enforced.
- Rain Interruption: In the event of a rain interruption, play must start from the last point played. If possible, players should agree on a new date to resume the match at the time of the delay, or one player take the lead to reschedule it as soon as possible.
- Coaching: No coaching or outside interference is allowed once a match has begun. If this occurs, the non-coached player has the right to immediately take the game (current game only) as his/her game won.
- Ball Exchange: Each participant or team will bring a NEW can of balls to each match. The winner of the match keeps the new balls for the next round and the loser keeps the used balls. New balls will be provided by the Club for the Semi-Final and Finals matches only.
- Umpires: There will not be umpires at any matches. While the tournament is intended to by primarily for fun, it is also intended to be played properly. Players are reminded to call the lines fairly and give the benefit of the doubt to your opponents for close calls. Rules shall follow Tennis Canada’s “Rules of the Court”.
- Dispute Resolution: The Tournament Director’s decision is binding in case of any disputes. If you feel the Tournament Director is being unfair or unjust, please feel free to join the Board and volunteer for the role in the upcoming year.
- Tournament Morning: A voluntary “Tournament Morning” may be held in June as a combination social and tournament event. Players will be notified as soon as a date has been established. This will be a voluntary event designed to simplify the process for participants to arrange matches, as well as create a true fun tournament atmosphere. Participants will book their matches within designated time zones and matches will be played back to back. Refreshments will be provided.
- Finals Weekend: Saturday, September 29 and Sunday, September 30 will be designated as Finals Weekend. All Divisions will be expected to have finished play on or before that weekend. Time slots will be held for the Finals with players and teams will be encouraged to hold their Final matches within the designated time slots. Players who are unable to play that Finals Day will be permitted to hold their match at a time that is convenient for both players as per normal tournament rules.
- Women’s A Singles Mini-Tournament: In an effort to encourage this Division back to the Tournament, a mini-tournament will be held on the first or second weekend of September after Labour Day. This shortened time frame will likely be round robin, Pro 10 format depending on enrollment.
Enjoy the Tournament … May the Sun Shine and the Balls Bounce In!!!
If you have any questions, contact the clubhouse at 416.483.4546 or send an email to the Tournament Director, Michael Harvey.