2024 Annual Adult Club Tournament
2024 Tournament Information
Tournament Schedule
- The Annual Adult Club Tournament for 2024 will commence on August 10 and continue until September 28, weather dependent.
- The registration deadline is by August 3 (end of day).
- All finals will be played on September 28, with September 29 available for rain delays.
- To participate in the Club Tournament, players must be available to play their matches according to the pace of play that has been set out.
- At the Tournament Director discretion, one tournament round may have to be played in August (depending on draw size, availability, etc.)
- If the game has not been played in time the result will be decided by a coin toss, no exceptions.
- If a member is unavailable the entire week or is injured, the opponent will be declared the winner.
- If two categories are collapsed due to draw size (i.e Women’s A Singles and Women’s B Singles), all entrants will be given the opportunity to move into another draw (no guarantees can be made that you will get into that other draw if you do not have a partner, etc.).
Divisions and Format
The tournament will consist of 10 events in the following categories and formats. We are anticipating a minimum of 4 entries per category. The Tournament Director may choose to run a category even if there are fewer than 4 players/teams in a category. Equally the Tournament Director may decide to collapse A and B levels in an event due to the number of entries.
- Men’s Singles (A and B levels)
- Women’s Singles (A and B levels)
- Men’s Doubles (A and B levels)
- Women’s Doubles (A and B levels)
- Mixed Doubles (A and B levels)
Members will rate themselves when they sign up for an event e.g. 4.0 and select a level of preference e.g. level A. The Tournament Director and the Club Pro may move participants between A and B levels based on their knowledge of the members playing ability (including ladder, house-league plus previous involvement in tournaments and teams). All draws will be made by the Tournament Director.
All events will follow a single elimination format – i.e. if a member loses their first match in an event, they will not play another match in that event.
Eligibility
- Members in good standing (as of August 2024) may enter the tournament.
- Members 16 and over as of January 1, 2024 may enter.
- Eligible Junior Members who choose to enter Adult event(s) will be admitted at the discretion of the Tournament Director and Head Pro, considering player time commitment, player ranking etc. Juniors accepted to play in the adult tournament cannot participate in the same event at the Junior level.
- There is no limit on number of events for which members can sign up.
- A member cannot play in both the A & B levels of the same event. A member cannot be part of two doubles pairings in the same event – i.e. a person cannot sign up with one member for the A Doubles and with another member for the B Doubles.
- If a member is a winner of a B event in the last two seasons, he/she will be automatically moved to the A event in that category in 2024. The exception would be if one of previously victorious B Doubles enters with a different partner.
- Pros are not permitted to enter the Tournament. Instructors may participate as long as they are members.
Match Details
The draw sheets for each category will be posted and maintained in the clubhouse and on the website. The draw sheets will identify the pairings for each match/round and the date by which each match must be completed. These match timelines have been developed to ensure every participant has the same opportunity to play their matches.
Please respect your fellow participants and make every effort to play as soon as possible within the specified timeframe. If a weather delay occurs, all players are required to arrange to play as soon as possible.
- Arranging Matches: For all opening round matches, the player/team whose name appears at the bottom of the pairing is responsible for contacting their opponent and scheduling a mutually convenient time to complete their match within the required match timeline. Please coordinate match bookings promptly to ensure all matches are played by the deadlines.
- Missed Match Timelines: Matches not completed by round completion date will be decided by a coin toss conducted by the Tournament Director.
- Match Scoring and Reporting: Winners must inform the Clubhouse Monitor of the match results immediately upon completion of the match. The Clubhouse Monitors will record the winner on the Tournament Draw sheets posted in the clubhouse and on the Club website. The player is still responsible for contacting the Clubhouse Monitor during operating hours or checking the draw sheets on the web to identify their opponent for the following round.
Court Booking
- Only tournament semi-final and final matches are entitled to be booked for 2 hours and should be booked through the clubhouse by emailing the clubhouse or calling at 416.483.4546.
- Players are NOT permitted to book more than one timeslot for the same match (e.g. as insurance in the event of rain). If a match is affected by rain, and court time is unavailable to the players prior to the Match Timeline, contact the Tournament Director to assist in rescheduling the match.
- Players will NOT be permitted to exceed normal court booking limitations simply because they are registered for too many events within a 7-day cycle. Please manage your time accordingly. If you experience difficulty in arranging a match prior to the Match Timeline, contact the Tournament Director to assist in rescheduling the match. The Clubhouse Monitors are not to be put in a position of having to circumvent court booking rules by tournament participants.
Match Rules
- Pace of Play: Players should arrive for their matches 10 minutes prior to the start of their court booking. Warm-up time is a maximum of 5 minutes. Players who are more than 10 minutes late for a scheduled match will automatically forfeit the match and the opponent(s) that was on time will proceed to the next round.
- Match format:
- Earlier rounds will be 60 minutes long including the 5-minute warm-up and best of 13 games (first to 7). If tied at 6-6, the winner will be determined by a standard 7-point tie break. If the match is incomplete after 60 minutes, the person/team winning at that point will be declared the winner. If tied at 60 minutes, players play a single point served by the server of the first point of the match. The player or team receiving the single point serve decides on which side the serve will be received.
- Semi-finals and finals will be 120 minutes and the best of three sets with a 3rd set decided by a super tie break (first to 10 points). If the match is incomplete after 120 minutes, the person/team winning at that point will be declared the winner. If tied at 120 minutes, players play a single point served by the server of the first point of the match. The player or team receiving the single point serve decides on which side the serve will be received.
- Deuce points will be played out for semi-finals and finals. For all other matches a maximum of 2 deuce points will be played, after which a single point will be played. The player or team receiving the single point serve decides on which side the serve will be received.
- In the event rain interrupts an existing match underway, players will need to schedule another time to complete the game. If the game is not completed in the allocated timeline, the person/team winning will be declared the winner. If the game is a tie the result will be determined by coin toss.
- If a match is not able to be started because of rain, and court time is unavailable to the players prior to the Match Timeline, contact the Tournament Director to assist in rescheduling the match.
- Coaching: No coaching or outside interference is allowed once a match has begun. If this occurs, the non-coached player has the right to immediately take the game (current game only) as his/her game won.
- Ball Exchange: Each participant or team will bring a new can of balls to each match. The winner of the match keeps the new balls for the next round and the loser keeps the used balls.
- Balls will be provided by the Club for the final match in each category.
- Umpires: There will not be umpires at any matches. While the tournament is intended to be primarily for fun, it is also intended to be played properly. Players are reminded to call the lines fairly and give the benefit of the doubt to your opponents for close calls. Rules shall follow Tennis Canada’s “Rules of the Court”.
- Dispute Resolution: The Tournament Director’s decision is binding in case of any disputes. If you feel the Tournament Director is being unfair or unjust, please feel free to join the Board and volunteer for the role next year.
Enjoy the Tournament & May the Sun Shine and the Balls Bounce In!!!
If you have any questions, contact the clubhouse at 416.483.4546 or send an email to Stuart Edmonds, Tournament Director.