2023 Annual Adult Club Tournament
2023 Tournament Information
- The Annual Adult Club Tournament for 2023 will commence on August 21 and continue until September 30, weather dependent.
- The registration deadline is by August 17 (end of day).
- All finals will be played on September 30, with October 1 available for rain delays.
- To participate in the Club Tournament, players must be available to play their matches according to the pace of play that has been set out; namely 1½ weeks for the first 2 rounds; and within one week for each subsequent round to be played.
- At the Tournament Director discretion, one tournament round may have to be played in August (depending on draw size, availability, etc.)
- If the game has not been played in time the result will be decided by a coin toss, no exceptions.
- If a member is unavailable the entire week or is injured, the opponent will be declared the winner.
- If two categories are collapsed due to draw size (i.e Women’s A Singles and Women’s B Singles), all entrants will be given the opportunity to move into another draw (no guarantees can be made that you will get into that other draw if you do not have a partner, etc.).
The tournament will consist of 10 divisions in the following categories and formats. We are anticipating a minimum of 4 entries per category. The Tournament Director may choose to run a category even if there are less than 4 players/teams in a category.
- Men’s Singles (A and B levels)
- Women’s Singles (A and B levels)
- Men’s Doubles (A and B levels)
- Women’s Doubles (A and B levels)
- Mixed Doubles (A and B levels)
Members will rate themselves when they sign up for an event e.g. 4.0 & select a level of preference e.g. level A. The Tournament Director & the Club Pro may move participants between A and B levels based on their knowledge of the members playing ability (including ladder, house-league plus previous involvement in tournaments & teams).
The format for all Categories will be strictly elimination – i.e. if a member loses their first match in an event, they will not play another match in that event.
- Members in good standing (as of August 2023) may enter the tournament.
- Members 16 and over as of January 1, 2023 may enter. Eligible Juniors who choose to enter Adult event(s) (at the discretion of the Tournament Director and Head Pro) cannot also participate in the same category of event(s) at the Junior level.
- Members can sign up for a maximum of 2 events – i.e. a person cannot sign up for Doubles, Singles & Mixed Doubles categories.
- A member cannot play in both the A & B levels of the same event. A member cannot be part of two doubles pairings in the same event – i.e. a person cannot sign up with one member for the A Doubles & sign up with another member for the B Doubles.
- If a member is a winner (or part of a winning Doubles pairing) of a B event in the last two seasons, he/she will be moved to the A event in that category in 2023
- Pros and Instructors may participate (Pros in A level only)
The draw sheets for each category will be posted and maintained in the clubhouse and on the website. The draw sheets will identify the pairings for each match/round and the date by which each match must be completed. These match timelines have been developed to ensure every participant has the same opportunity to play their matches.
Please respect your fellow participants and make every effort to play as soon as possible within the specified timeframe. If a weather delay occurs, all players are required to arrange to play as soon as possible.
- Arranging Matches: For all opening round matches, the player/team whose name appears at the bottom of the pairing is responsible for contacting his or her opponent and scheduling a mutually convenient time to complete their match within the required match timeline. Please coordinate match bookings promptly to ensure all matches are played by the deadlines.
- Missed Match Timelines: If the game has not been played in time the result will be decided by a coin toss, no exceptions.
- Match Scoring and Reporting: Winners must inform the Clubhouse Monitor of the match results immediately upon completion of the match. The Clubhouse Monitors will record the winner on the Tournament Draw sheets posted in the clubhouse and on the Club website. The player is still responsible for contacting the Clubhouse Monitor during operating hours or checking the draw sheets on the web to identify their opponent for the following round.
- Only tournament semi-final and final matches are entitled to be booked for 2 hours and should be booked through the clubhouse by emailing the clubhouse or calling at 416.483.4546. Pre-allocated Tournament time slots will be created in GameTime and can be booked through the clubhouse by emailing the clubhouse or calling at 416.483.4546. All other matches must be booked in GameTime as regular matches.
- Players are NOT permitted to book more than one timeslot for the same match (e.g. as insurance in the event of rain). If a match is affected by rain, and court time is unavailable to the players prior to the Match Timeline, contact the Tournament Director to assist in rescheduling the match.
- Players will NOT be permitted to exceed normal court booking limitations simply because they are registered for too many events within a 7-day cycle. Please manage your time accordingly. If you experience difficulty in arranging a match prior to the Match Timeline, contact the Tournament Director to assist in rescheduling the match. The Clubhouse Monitors are not to be put in a position of having to circumvent court booking rules by tournament participants.
- Pace of Play: Players should arrive for their matches 10 minutes prior to the start of their court booking. Warm-up time is a maximum of 5 minutes. Players who are more than 10 minutes late for a scheduled match will automatically forfeit the match and the opponent(s) that was on time will proceed to the next round.
- Match format will be the same as for the Ladder. Matches will be 60 minutes long including the 5-minute warm-up; best of 14 games. If the match is a tie when time is up, or score is 7-7 a “sudden death” point will be played. The person who served the first game of the match will serve the “sudden death” point. The player or team receiving the “sudden death” serve decides on which side the serve will be received.
- The semi-finals & finals for each Category will be a maximum of 2 hours long. The best of 3 sets will be played. If a set is 6-6, a 7-point tie breaker will be played (first to 7 – winning by 2 points). If the match is not complete after 2 hours, the person/team winning at that point will be declared the winner. If the match is still a tie when the second hour is up a single “sudden death” point will be played to determine the winner. The person who served the first game of the match will serve the “sudden death” point. The player or team receiving the “sudden death” serve decides on which side the serve will be received.
- Deuce points will be played out for semi-finals & finals. For all other matches a maximum of 2 deuce points will be played, after which a “sudden death” point will be played. The player or team receiving the “sudden death” serve decides on which side the serve will be received.
- In the event rain interrupts an existing match underway, players will need to schedule another time to complete the game. If the game is not completed in the allocated timeline, the person/pairing winning will be declared the winner. If the game is a tie the result will be determined by coin toss.
- If a match is not able to be started because of rain, and court time is unavailable to the players prior to the Match Timeline, contact the Tournament Director to assist in rescheduling the match.
- Coaching: No coaching or outside interference is allowed once a match has begun. If this occurs, the non-coached player has the right to immediately take the game (current game only) as his/her game won.
- Ball Exchange: Each participant or team will bring a NEW can of balls to each match. The winner of the match keeps the new balls for the next round and the loser keeps the used balls.
- Balls will be provided by the Club for the final match in each category.
- Umpires: There will not be umpires at any matches. While the tournament is intended to be primarily for fun, it is also intended to be played properly. Players are reminded to call the lines fairly and give the benefit of the doubt to your opponents for close calls. Rules shall follow Tennis Canada’s “Rules of the Court”.
- Dispute Resolution: The Tournament Director’s decision is binding in case of any disputes. If you feel the Tournament Director is being unfair or unjust, please feel free to join the Board and volunteer for the role next year.
Registration is closed.
Enjoy the Tournament & May the Sun Shine and the Balls Bounce In!!!